Membership Approval ProcessAKC Logo seo sm 1

The approval process for new members follows the guidelines of the American Kennel Club. In order to document this process there is a specific list of tasks which need to be considered, adhered to and documented.  The tracking of this process and the required items related to same are found on this page.  

The process for membership is as follows:

  1. The individual applies for membership.
    1. The initial membership form includes the code of ethics for the individual club.  The applicant must agree to each item otherwise they are unable to complete the application.
    2. The application includes the names and email addresses for two current members the applicant believes will recommend them for membership.
  2. When the Applicant submits their application and pays their fees, two emails are automatically sent.
    1. An Applicant's email notifying them of receipt of their application by the Membership Committee and the next steps in the process.
    2. A Membership Committee email with the applicants name, address, contact information.  This email also includes the names and email address for the individuals requested by the applicant to refer applicant for membership.
  3. The next step in the process is for the Membership Committee to utilize this form for the approval process.
    1. The initial information includes:
      1. Applicant Name
      2. Application Date
      3. Applicant Email
      4. Date of First and Second Required Meeting attended
    2. Member Referrals
      1. Member 1 Name and Email
      2. Member 2 Name and Email
    3. Form Submission:
      1. When the form is submitted an email is sent to each of the referrals containing:



Irish Setter Club of Central Oklahoma

Request for Approval


You are receiving this email because you have been named by an applicant for membership in our club.

Applicant Name


We would appreciate hearing from you regarding the applicant named above.  Please make any comments you desire BUT most importantly we need to know if you RECOMMEND or DO NOT RECOMMEND  the applicant for membership.


Do not reply to this email.


Please respond to This email address is being protected from spambots. You need JavaScript enabled to view it.


You must respond by Response Date

Thank you for your assistance in this matter.



Once emails are received from the referral the remainder of the process is administrative including:

  1. Notification of board for their approval
  2. Submission to membership
  3. Dates of action for board and membership
  4. Decision of Board and Membership
  5. Notification to Applicant of the membership decision.